{Infographic} Key Questions to Ask When Hiring an Event Planner

Questions That You Should Ask Before Hiring an Event Planner

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Whether it be for a pharmaceutical investigator meeting or a company’s national sales meeting, here are key questions to ask when hiring an event planner for your next corporate event.

General Capabilities & Support

  • What is the company’s area of expertise?
  • What is the process from start to finish?
  • What specific services will be provided?
  • What factors should I consider when determining a virtual or hybrid meeting versus a face-to-face meeting?

Operational Structure

  • Will I have one contact person or be working with a team of planners throughout the planning process?
  • How many planners will be available on the day of the event?
  • What method of communication is preferred?

Media & Production Services

  • Is there equipment/technician oversight?
  • Is graphics, design, and support available?
  • Is technical direction provided for the event?
  • What will I be responsible for providing?

Financial Reporting Procedures

  • How often will billing updates be provided?
  • Are final bills paid, documented, and provided as a single package?
  • How is healthcare provider (HCP) spend managed, if required?

Compliance & Security

  • Does the company offer compliance as a service?
  • Are standard processes in place and available for review?
  • Where is your meeting data stored and how safe is storage?

Company Philosophy

  • Will our company values align?
  • Do I feel like a VIP when interacting with your event planner?
  • How are the small details handled?
  • What’s the plan if an unforeseen issue should arise?



Miller Tanner Associates has corporate event planning experience and expertise. Contact us today to learn how we can help plan your conference, business meeting or company recognition event.