Success Story: Congress Management in Denmark

The Event

A global healthcare company hosted various meetings throughout the week at the annual European Lung Cancer Congress (ELCC) in Denmark.   

The Challenge:

Given our customer’s challenges, which included an abbreviated timeframe, budget limitations, and lack of internal planning resources, they reached out to the Miller Tanner Associates team to assist as project lead offering logistical support and strategic congress management to be executed within a 2 ½ month timeframe.    

The Solution

The MTA team stepped into action to coordinate pre-event logistics for on-site congress management of multiple events, supporting in every capacity and focusing on the details to ensure a successful experience. Our French-speaking, European-based associate along with our production specialist and team support, orchestrated project management, logistical and administrative support. 

The MTA team managed all pre-event logistics and onsite management for the following events: 

  • Kick-off reception 
  • Symposium at the congress (100-250 attendees)   
  • Exhibition booth management oversight for anticipated 2000 booth attendees 
  • Two ancillary meetings for client team to discuss their products and publications 
  • Meeting rooms for 15 consecutive KOL meetings, coordinating AV and catering for the room rotations throughout the day
  • Event production support and coordination with the venue including MTA on-site production managers, projector, lectern, recording (hybrid), microphone systems, large screen, uplighting, and 2-hour speaker rehearsals 

Customer Feedback:  

“Thank you on behalf of our team for all your efforts in preparation for ELCC. It was a good meeting and made smoother by your organization. We look forward to the next meeting with you.”