The biggest challenge for biopharma companies when it comes to planning events may be the lack of internal staff to handle such an undertaking from start to finish. Not to mention, understanding the nuances associated with many moving parts can complicate the planning process.
That’s where Miller Tanner comes in as a one-stop-shop with proven processes for all things meeting planning related.
While some companies have meeting and event planning services and/or travel services within their own organizations, these resources may be too stretched to take on a “big” meeting. Likewise, smaller companies are often strapped for resources too which requires existing staff to take on additional “special projects” like this.
Hiring a planner can make all the difference in the success of your next meeting. That’s why top companies in the pharmaceutical and biotech industries rely on a corporate event planner to get the job done. Here are 3 reasons why they turn to the experts:
1). We are pros at handling the fine details.
Miller Tanner is a global, full-service meeting planning company utilized for organizing logistics and professional events both big and small in size. We can take the burden off of bio-pharma internal resources by taking care of the smallest details they might not consider when planning the meeting, such as clearly defining the meeting specifications, providing concise attendee lists, securing visas as needed, and handling negotiation of budgets for other vendors required such as travel, hotel, and ground transportation.
We serve as a liaison with hotel staff so you do not have to worry about the details of room assignments/availability, nor worry that the VIP rooms will be ready when you are. Onsite activities we handle include confirming rooming lists, handling adequate food and beverage orders per person, and ensuring all expected attendees are accounted for throughout the event.
While onsite, our staff helps to manage time between agenda sessions, handles helpdesk registration sign-ins, and offers suggestions for the unforeseeable schedule or banquet adjustments.
Compliance and security are another area of expertise that we offer. We are able to provide compliance documentation so that your team does not have to worry about government reporting requirements for healthcare providers if applicable. We have a well-defined compliance policy for healthcare professionals we can deploy as needed. Advanced planning for emergency situations is another key task to consider. The safety of all attendees is our top priority.
These are just a few examples of the finer details that may go unconsidered if planning meetings and events are not your “day job”.
2). We keep you within your budget and leverage additional cost savings.
A major benefit of hiring a corporate event planner is cost savings. As experts in the field for over 19 years, we know the ins and outs of saving our clients money and we have several proven methods of accomplishing just that.
Venues are often a big part of the meeting spend. Because we conduct many meetings a year across the globe, we have long-standing, established relationships with numerous meeting venues and vendor partners to expedite the overall process from the start of the planning phase. We can leverage cost savings for your hotel and ground transportation using our connections and effective rate negotiations on your behalf.
We track every dollar. When it comes to tallying the budget, we reconcile the entire spend and send it to you in an electronic file format. This file provides supporting documentation of funds spent and how the funds were applied.
3). We offer meeting solutions that are efficient and save you time.
When a bio-pharma company employs Miller Tanner we like to function as an extension of your existing team doing the “heavy lifting” using our expertise and your guidance. This is our core competency and we know most of our existing clients would prefer to outsource this task if given the choice.
We help select venues and meeting locations that are time efficient for travel to and from. We are able to provide a concise budget, conduct hotel searches and narrow the details so that you are able to have laser focus in attaining your meeting goals. Giving you options when it comes to your meeting location is one step.
An additional benefit that we can provide when it comes to meeting solutions is the capability to create hybrid meetings, using top-notch technology, to virtually bring in any key speakers or attendees that are unavailable to travel in person. When time zones aren’t impacted, we can even bring in a specific country virtually to participate.
Our dynamic global logistics team of event planners can make sure your next meeting is a successful one. We’ll meet all of your timelines and budgets, stay on top of the smallest details, and exceed all of your meeting expectations. We’re here to support you.
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