Success Story: Celebrating Excellence in Puerto Rico

The Event:  

A biopharmaceutical company hosts a “Circle of Excellence” incentive event for 41 participants.  

Challenges: 

The company’s new planning team, in partnership with Miller Tanner Associates (MTA), established goals based on insights learned from the previous year’s event. MTA took the time to understand the customer’s concerns and developed innovative solutions to ensure the event would be a success. The solutions included a robust communication plan, on-site touchpoints with MTA, expanded activity options, and a one-of-a-kind interactive experience to elevate the incentive event. 

beach in Puerto Rico

Highlights: 

The success of this incentive trip was in the details! Here’s how the MTA team accomplished it: 

  • The MTA team intentionally designed this event based on the previous year’s feedback from the customer and attendees to deliver a very tailored experience.
  • This corporate event was held in Rio Grande, Puerto Rico at a Bahia Beach resort, located between the El Yunque National Forest and Espiritu Santo River State Preserve. 
  • Our team set up a hospitality desk in the lobby for more visibility throughout the week. This allowed for more connection and engagement for attendees to learn more about the resort, the program, and MTA.  
  • Upon arrival for this 4-day event, the 41 attendees were greeted with welcome amenities – a custom bag with specialty snacks and beach necessities.   
  • MTA elevated this welcome event with a curated marketplace experience featuring unique creations by local artisans. From designer hats and hand-painted artwork to custom jewelry, rum (with complimentary rum tasting), and local spices, attendees enjoyed a fully-immersive experience delighting in the unique gifts and flavors of the island. 
  • The following day, guests were treated to a group activity of their choosing. For those seeking a water-based adventure, attendees enjoyed sailing on a catamaran, featuring branded items, and a day at the beach. For those more interested in a land-based activity, attendees toured San Juan.  
  • Day three, attendees signed up for individual activities including golf, spa, ATV tour, and/or poolside hospitality cabanas. The day ended with the celebration dinner beginning with a cocktail reception, sushi station, and fruit display. 
  • The celebration dinner was intentionally scheduled on Friday instead of Saturday with a leisure day scheduled on Saturday to accommodate early flights out on Sunday.  
  • The final day of this experience was a leisure day in which attendees could choose a variety of options or enjoy activities on their own. A luxury cabana was available for those seeking rest and relaxation. For those interested in activities, attendees had options to schedule excursions – such as a fishing excursion, Broadway show, food tour, or historical city tour. 
  • Branding played a large role in this event. The MTA team created customized branding for this event from décor, to text messages, nametags, signage and even the attire of the MTA on site team. This elevated the experience for the attendees, and helped create a memorable impression.  
  • Communication was an important aspect as well. To ensure consistency in communication, guests were sent branded group texts throughout the event to add to the overall experience. 

Results

MTA team’s eye for detail, creativity, special touches, and extra efforts made this program stand out. The team intentionally designed the event based on previous feedback to deliver a tailored, elevated experience for our customer’s attendees. 

Feedback

I wanted to take the time and convey thanks for an amazing job.  The preparation and planning translated to an amazing event.  The venue was simply fantastic and left those that attended in awe.  The food, events and support of local vendors all added to a memorable event. The personal touch provided by on-site partners was noted and beyond expectations.  Please pass along our gratitude to the other staff members who attended. –  Customer, Incentive Program 

Success Story: Shared Success for Two Hybrid Investigator Meetings

The Event:  

As part of a two-program series for our customer, a life science company, MTA planned and executed hybrid investigator meetings in both North America and Europe for a total of 147 in-person attendees and an additional 21 joining virtually. The meetings took place in both Chicago and Barcelona, central locations for global attendees. 

Challenges

Our team had a condensed planning period of less than six weeks for each program. The transparency requirements, venue availability, costs, virtual accessibility, and complex logistics (attendees for the EU program were coming from various countries including Israel, Belgium, Finland, Italy, and the UK) were all concerns. Despite these challenges, along with an unexpected departure travel situation, we successfully delivered these meetings. 

Highlights

To create a consistency in messaging, branding, and overall experience the MTA team implemented comprehensive strategies that resulted in successful investigator meetings for our customer.   

  • Both investigator meetings began with welcome networking reception, followed by a full day of investigator meetings on day two.  
  • The events were hybrid, enabling virtual attendees to actively participate in discussions and presentations. 
  • MTA used the same Production Team at each meeting as a strategy for effectively delivering the content and to ensure a seamless, consistent experience for both meetings.  
  • Technology solutions for these events included general session audio visuals, using multiple screens to enhance the presentations as well as monitors provided for vendors in foyer for greater digital capabilities.  
  • To engage all participants throughout the meetings, AIS (Attendee Interactive System) was integrated to use for audience response capabilities, including polling, Q &A, etc. 
  • Branded graphics were used at both meetings to reinforce overall branding and messaging throughout the investigator meetings. MTA took a unique opportunity to engage attendees with the study’s branded tagline using “footprint” decals to lead attendees into the general session room.  
  • Strong partnerships with hotel and transportation vendors ensured clear communication and efficient transitions.  
  • MTA selected hotel properties that were convenient to airport, flexible, and supportive of transparency requirements for participants representing multiple countries. The ground transportation partner was creative and accommodating of all travel requirements and requests.  
  • When a transportation strike in Germany posed a challenge for some of our departing attendees, our travel and hotel partners worked in tandem with MTA to quickly pivot and accommodate our attendees’ needs.  

Feedback: 

“Thank you for everything you did to help make the Barcelona meeting a success!  Greatly appreciated.” – Customer, Life Sciences  

“Thank you so much Janina to you and your fabulous team for their incredible support.  It was an absolute pleasure to work with you and your team and I have to give a big shout-out to Michael who was so supportive at both meetings and easy to work with.”  – Customer, Life Sciences  

Thanks to all of the Miller Tanner Team. – Customer, Life Sciences

“Thanks for everything, Caroline! MTA was wonderful.” – Customer, Life Sciences

Meet MTA: Oksana Kostiuk, Global Experience Specialist

Oksana Kostiuk

The Miller Tanner Associates’ (MTA) difference is our people. That’s why we want to introduce you to our team of superstars that brings our corporate meetings and events to life for our customers. Today we introduce you to Global Experience Specialist Oksana Kostiuk, our European-based associate. With a background in logistics and business travel, Oksana assists in delivering best-in-class customer service at MTA.

Meet Oksana Kostiuk

Tell us about your current role with MTA? What are your primary responsibilities?  

As a global experience specialist, I’m responsible for communication and follow-up with travel, hotel and ground transportation partners, as well as assisting the global experience designers in identifying and resolving customer and attendee issues. 

What did you do before joining MTA? Previously, I worked as a dispatcher/logistic specialist and business travel consultant.

What languages do you speak?  I speak Ukrainian, Russian, English, and German.

What’s the best part of your job?  The best part of my job is being on site for events!

What’s been your favorite event destination as an event planning professional? My favorite event destinations have been Western Europe and Australia.

Do you have a few great travel tips that you could share? Take on a trip a warm large scarf, or better, a pashmina wrap. It can be used as blanket. 

What do you do for fun? I enjoy long walks and playing harmonica. 

You are originally from? You currently reside in? Any favorite spots that you would recommend to tourists? 

I am originally from Ukraine and now residing in Poland. One of the places I would recommend to tourists is Wroclaw – City of the Dwarfs.

What’s your favorite aspect about MTA? My favorite aspect about MTA is the teamwork! 

Visit www.millertanner.com to learn more about MTA and our associates. Get to know our associates by following us on Instagram for behind-the-scenes with our team.

Meet MTA: Lauren Stagner, Global Experience Designer – Events

The Miller Tanner Associates’ (MTA) difference is our people. That’s why we want to introduce you to our team of superstars that brings our corporate meetings and events to life for our customers.

Today we introduce you to Global Experience Designer – Events Lauren Stagner. Lauren is a pro at bringing people together collaboratively to create meaningful experiences with intentionality and exceptionality.

Meet Lauren Stagner, Global Experience Designer – Events

Strengths (based on CliftonStrengths): Connectedness, Relator, Strategic, Input, Intellection

Languages spoken:
English (fluent) and some (conversational) Spanish  

Tell us about your current role with MTA? What are your primary responsibilities?  
I am a global experience designer – events. My primary function in this role is to serve as the project manager and liaison between all parties involved with bringing our amazing events together for customers, MTA teams, and vendors. 

What did you do before joining  MTA?  
Before joining MTA, I held a lot of different positions in a few different industries. I worked in education for public, charter, and private schools – providing student services, project management, financial management, and outreach to the schools that I worked in. I also worked in the skincare and beauty industry focusing on sales and marketing. And finally, I worked for a bit in family financial services, serving as a key service provider and managing director to both clients and service teams. Across all roles and industries, I was responsible for planning and executing intentional experiences, and always found the most joy in that, which is why I decided to move fully into this space!  

What’s the best part of your job? 
Bringing people together! Whether it be in the planning process of bringing my team and vendors together to accomplish an amazing experience, or in the execution process of bringing our customers and their attendees together to experience something different – working with people, finding common ground, and celebrating a shared experience is truly the best part of my job!  

What’s been your most memorable event to date and why? 
Working with a biotech customer to plan their presence and a few dinner meetings at the ASH Exposition in New Orleans, LA in December 2022 was definitely the most memorable. Not only was New Orleans on the top of my unvisited destinations list, but working with this biotech’s team to source various venues and collaboratively create an experience that their HCPs would want to attend was unique and fun! We worked with MTA’s Creative Director Bill Morton to produce some creative collateral, including a hype video, and we spent time collectively strategizing how to reach as many HCPs as possible while at the conference, whether it be through our dinner meetings or hospitality suite. In the end, we worked really hard as a team, and the customer was not only happy with the outcomes but expressed interest in continuing to partner with MTA to develop their strategy and presence at future conferences.  

Do you have a few great travel tips that you could share? 
Always make time to do something touristy and fun in every destination that you visit! 
Don’t let yourself get distracted or consumed by your devices and headphones while traveling – keep yourself open to observing and interacting with the world around you. You just never know who you’ll meet or what amazing things you’ll see, and you certainly don’t want to miss it!  

You currently reside where? What do you enjoy most about living there? Any favorite spots that you would recommend to tourists? 
I am originally from Orange County, California, which is also where I currently reside. However, I’ve also lived in Los Angeles and Chicago, but made my way back “home” as I got older and settled down. I love living in Orange County because I get to enjoy all the amazing perks of California – great weather, beaches, deserts, and mountains all within a day’s drive, and a growing restaurant/foodie scene. For anyone interested in visiting Orange County, I’d recommend spending time in Laguna Beach and seeing the Pageant of the Masters show in the summer!  

What makes Miller Tanner Associates stand out as a meeting planning company?
MTA stands out as a meeting planning company because of the incredible people who work here! Everyone is incredibly talented, supportive, collaborative, and genuinely interested in doing their best work and being the best for their team and customers. It truly is my favorite aspect of MTA. 

MTA truly is an amazing organization and I’m so grateful to work with such amazing clients and team members to not only grow myself and feel challenged, but to most importantly make an impact on the work that our programs facilitate in the medical field.  

Why do you think that the MTA Workshops are important? What do you get most from this time together? 
I am very much looking forward to meeting and spending time with all of my teammates in person and being able to not only get to know one another on a deeper level but be able to brainstorm and strategize on how to continue growing ourselves to provide the best that we possibly can for our clients. 

What do you do for fun? 
I love going to the beach, trying new foods, cooking at home, traveling, and spending time with my friends and family. 

Anything else you’d like to add? 
The greatest emotion that I’ve felt since joining MTA is gratitude – I feel it every day and am conscious of it many times in a single day. MTA truly is an amazing organization and I’m so grateful to work with such amazing customers and team members to not only grow myself and feel challenged but to most importantly make an impact on the work that our programs facilitate in the medical field.  

To learn more about the MTA Team, visit www.millertanner.com.

Success Story: Congress Management in Denmark

The Event

A global healthcare company hosted various meetings throughout the week at the annual European Lung Cancer Congress (ELCC) in Denmark.   

The Challenge:

Given our customer’s challenges, which included an abbreviated timeframe, budget limitations, and lack of internal planning resources, they reached out to the Miller Tanner Associates team to assist as project lead offering logistical support and strategic congress management to be executed within a 2 ½ month timeframe.    

The Solution

The MTA team stepped into action to coordinate pre-event logistics for on-site congress management of multiple events, supporting in every capacity and focusing on the details to ensure a successful experience. Our French-speaking, European-based associate along with our production specialist and team support, orchestrated project management, logistical and administrative support. 

The MTA team managed all pre-event logistics and onsite management for the following events: 

  • Kick-off reception 
  • Symposium at the congress (100-250 attendees)   
  • Exhibition booth management oversight for anticipated 2000 booth attendees 
  • Two ancillary meetings for client team to discuss their products and publications 
  • Meeting rooms for 15 consecutive KOL meetings, coordinating AV and catering for the room rotations throughout the day
  • Event production support and coordination with the venue including MTA on-site production managers, projector, lectern, recording (hybrid), microphone systems, large screen, uplighting, and 2-hour speaker rehearsals 

Customer Feedback:  

“Thank you on behalf of our team for all your efforts in preparation for ELCC. It was a good meeting and made smoother by your organization. We look forward to the next meeting with you.” 

Success Story: Double the Success – Achievers’ Clubs in St. Martin and Venice, Italy

Venice Italy and St Martin

The Event:  

Our customer, a clinical research organization, needed assistance planning two separate, concurrent, 4-day incentive trips for their Achievers’ Club in both Europe and US markets.   

Understanding our customer’s goals of connection and reward, Miller Tanner Associates began sourcing for the two incentive events in summer of 2022 for the spring 2023 events.  

Challenges

Why Vendor Partnerships Are Important 

Typically, European hotels are closed from November to March which can make planning challenging. This can impact site visits and coordination. The MTA Team worked closely with the hotel partner to ensure no delays in planning even through the closed season.  

Post-event, return flights were canceled for six attendees in St. Martin but because of our vendor partnership with the hotel, they were quick to accommodate our guests for additional nights.   

Solutions:  

Creating Connectivity for the Two Events 

To create a connection between both incentive events, the events were held the same week.  St. Martin was the destination selected for the 20 U.S. attendees and Venice, Italy was selected for the 17 EU attendees. These destinations were not only selected to align with the goals and budget, but also to allow for ease of travel for the attendees given their respective proximities and travel duration.  

Partner Connection 

MTA partnered with the Belmond Hotel properties, offering luxury, boutique experiences at both Venice’s Hotel Cipriani and the La Samanna in St. Martin. By partnering with Belmond properties for both events, communication was streamlined for a more seamless pre-planning process.  

Attendee Connection 

The MTA Team intentionally designed the two events, mirroring the theme and branding, excursions, and overall experience for all attendees.  Additionally, to create a shared connection between the Achievers’ Club attendees, the MTA team recorded congratulatory videos from attendees in each event location and shared the videos at both celebration dinners.  

St. Martin Highlights:  

  • Guest accommodations at the exclusive La Samanna, Belmond Hotel, with oceanfront rooms for all guests. This hotel offered exceptional VIP services for attendees and the property offered pools, beach access, high-end dining, and more.  
  • Welcome amenities and unique local artisan gifts to commemorate the St. Martin event and enhance the week’s experience.  
  • Welcome reception began at the Wine Cave. Guests enjoyed a buffet-style dinner on the beautiful hotel veranda overlooking ocean set to traditional Caribbean music.  
  • Full day of R&R, with VIP “Cabana Day” beach experience – Attendees could choose among various activities, such as water sports, jet skis, paddle boarding, snorkeling and parasailing, at their leisure.  
  • Leisure day with spa, golf, and Rhino Safari adventure (snorkel and jet ski boat tour) followed by an upscale, six-course French dining experience at the exclusive Hibiscus, a premiere restaurant with personalized, curated menus. Courses paired with wine from the restaurant’s French cellar. 
  • Celebration dinner with saxophone trumpet duo, Caribbean rum station, photo booth activation and gift amenities. 
  • A surprise vow renewal for one of the attendees and significant other. A sincere thanks to Janina and team for helping me to surprise my husband with a wedding vow renewal ahead of our 31st anniversary.” 

Feedback from St. Martin attendees:  

“Janina was so kind and helpful throughout the week. She is truly an asset to MTA.” 

“Janina and team were stellar!!! No details left untouched and so accommodating.” 

“The onsite staff were wonderful; they truly made the experience top notch.”  

“It was an amazing trip beyond words! Every detail was so thoughtful. Thank you so much!!” 

“Perfect! Immensely grateful to experience that wonderful event and to make so many new friends amongst our group.” 

“Well done from start to finish.” 

“One of the best resort experiences I have had.” 

Venice, Italy Highlights: 

  • Guest accommodations at the luxury boutique Hotel Cipriani, A Belmond Hotel – a treat in and of itself.   
  • Water taxi arrival for guests and welcome reception with specialty gelato dessert cart, and Aperol station as well as featured hotel’s signature Peach Bellini.   
  • Personalized monogrammed amenities, local artisan bags, and specialty gifts for a one-of-a-kind gifting experience.   
  • Tour of the iconic St. Mark’s Square, Doge’s Palace, and the Murano Glass Factory. 
  • Wine tasting at Venissa Wine Estate located on the Island of Marzzorbo in the Venetian Lagoon.  
  • Group gondola ride through Venice’s ancient canals.  
  • Dinner at Gritti Palace overlooking the Grand Canal surrounded by breathtaking vistas in the heart of the city.  
  • Venetian-inspired farewell celebration dinner, complete with traditional Italian music and masquerade masks, at the Sala Tiziano Ballroom overlooking the historical St. Mark’s Square.  

Feedback from Venice attendees:  

 “Everything was perfect. I now have memories of a lifetime!”  

“It was an unforgettable experience, simply amazing!”  

“Attention to detail was impeccable!”  

“Wonderful event and magical location!”  

“We had a fantastic time making amazing memories on a trip of a lifetime!”  

“An experience I won’t forget!” 

Through vendor partnerships, keen intentionality, and impeccable attention to detail, the Miller Tanner Associates team designed two elaborate memorable incentive experiences, doubling the success for our customer’s Achievers’ Clubs celebration for EU and US attendees.

In April 2024, MTA received a Bronze Stevie® Award for this event. To read more, visit here.

Meet MTA: Dina Stezhka, Global Experience Designer – Events

Meet Dina Global Experience Designer

The Miller Tanner Associates’ (MTA) difference is our people. That’s why we want to introduce you to our team of superstars that brings our corporate meetings and events to life for our customers.

Today we introduce you to Global Experience Designer – Events Dina Stezhka, our France-based associate. In her role, Dina is attentive to our customers’ event needs, ensuring their events are on track and running smoothly from start to finish.

Meet Dina Stezhka, Global Experience Designer – Events

Strengths (based on CliftonStrengths): Focus, Positivity, Significance, Includer, Restorative

Languages spoken: Russian and English

Tell us about your current role with MTA? What are your primary responsibilities?

As a global experience designer, my role is to understand customers’ ideas of what should be included in each event, to be prepared for each step and milestone along the way, and to make every detail count by working closely alongside one another until completion. 

How long have you been with MTA? I joined MTA in May 2021.

What did you do before joining MTA? I worked in the events industry.

What’s the best part of your job? I enjoy going onsite for meetings.   

What’s been your most memorable event to date and why?

Singapore has been my favorite destination; it’s super unique & green and a very futuristic place.   

Do you have a few great travel tips that you could share?

Don’t be afraid of eating street food; It is often the freshest and most authentic, and if food is cooked over a flame, deep-fried, or boiled, it is safe to eat.  

What do you do for fun?

My favorite activity is playing with my baby; that  helps me to stay in the present moment, just having fun and laughing. 

Where do you currently reside? What do you enjoy most about living there?

I live in Cannes, France. I enjoy the seaside. Croisette (main street) is a favorite; you can meet a lot of celebrities during the Film Festival that happens every year in May. 

What makes Miller Tanner Associates stand out as a meeting planning company?

Everyone is always treated respectfully. Planning an event is more than just putting together some food and drinks; it’s creating memories that last forever, tailoring the experience to suit everyone’s particular needs – without skimping on any important details!  

Why do you think that the MTA Workshops are important? What do you get most from this time together? Time together! It is an excellent opportunity to get together and meet all the team members from the different departments. 

Visit www.millertanner.com to learn more about MTA and our associates. Get to know our associates by following us on Instagram for behind-the-scenes with our team.

Meet MTA: Ciara Redden, Key Account Manager (EU)

Ciarra Redden

The Miller Tanner Associates’ (MTA) difference is our people. That’s why we want to introduce you to our team of superstars that brings our corporate meetings and events to life for our customers. Today we introduce you to Key Account Manager (EU) Ciara Redden, our associate based in Ireland. Combining her years of experience in the hospitality industry with her panache for relationship building, Ciara supports and navigates our clients throughout their event planning process with attentiveness and ease.

Meet Ciara Redden

Tell us about your current role with MTA. What are your primary responsibilities?

My position with MTA as a key account manager (EU) is a fully remote role, based in my hometown of Dublin, Ireland.

My role is twofold, where one part of my job is to manage the relationship with my portfolio of key clients from the life science and biopharma industries and to be the client’s main point of contact in regard to facilitating and setting up investigator meetings for their sponsors and studies, all while growing the existing relationship between key clients and MTA. 

The second part of my role is to work with corporate clients to facilitate and support corporate events such as Global Leadership Summits, Annual Sales Kick Off events, etc.

What did you do before joining MTA?

Event management has led my life since I was 7-years-old and organising my own birthday parties for my friends and me, something I loved doing. This led me to pursue my degree in hospitality management and work within the hospitality industry specialising in corporate event sales, groups, bedrooms, celebrity parties and weddings. I then made the move into the Tech giant world which had an element of key account management, which I enjoyed thoroughly. This led me to my role of key account manager (EU) for MTA where I can utilise my skills, gained throughout my career.

Languages spoken: 

Being born and bred in Ireland, we are brought up learning Irish and English equally. I chose German as my preferred compulsory language in secondary school; French was mandatory for my degree, but more recently, I attended extracurricular language school to learn a little of the Scandinavian languages such as Swedish, Danish, and Finnish.

What are some key strategies for launching a successful meeting?

Timing, preparation, and execution are key strategies for launching any successful meeting. In my opinion, these are the most critical components of all meetings, to provide the best experience for the client. If one of these 3 components fail, it’s a high likelihood that the meeting or event will not have the desired outcome.

What is the one must-have for every event?

Personally, being invited to multiple events, what makes me click the ‘accept’ button is if the content is engaging and if it is delivered by speakers that can grab and hold the attention of the attendees, giving them value for their invested time. 

Timing, preparation, and execution are key strategies for launching any successful meeting. In my opinion, these are the most critical components of all meetings, to provide the best experience.

What makes Miller Tanner Associates stand out as meeting planning company?

In short, Marnie our CEO is the difference between MTA and other planning companies. Not only a visionary in her field, but for me, her human approach and values are what attracted me to MTA in the first place. Marnie is like no other CEO that I have ever come across in my career; she knows each employee, not just by name, but she cares about us as individuals, knows about our lives, knows our family’s names, our pets’ names, and our clients. She recognises that we are all different and gives us the tools to create our own destiny. Marnie takes time from her busy role to coach us on a 1:1 level and always attends our weekly team meetings to offer her support to us. The culture of MTA derived from Marnie and 26 years+, the company values are at the forefront of everything that we do.

What do you do for fun?

Being a ‘Dog Mom’ to two British Bulldogs, takes up most of my time nowadays but my key goal in life is to give back to the planet where possible, something that our dogs can be involved in too. Growing up next to the water in a small, but beautiful, seaside village, I was encouraged by my parents to be an active member of many volunteer groups, such as Tidy Towns, Clean Coasts, and other sustainability groups. This means that my weekends are usually spent with likeminded locals, picking up litter (and recycling the finds at the local recycling banks), planting trees, initiating recycling programs in local schools, collecting items for people that need it or volunteering in the local charity shop or clubs.

Recycling and sustainability are a huge part of my life. Following the motto “There is No Planet B“, I am aware of our impact on the environment and try my best to avoid adding to the problem by choosing to walk / cycle instead of driving, making home-made natural cleaning products, re-using before we buy, and avoiding as much plastic items as possible within our home. We recycle the majority of our household waste such as wine corks that are collected for the local schools for arts & crafts, to bottle caps that are collected for 3D printing. We compost, collect our own rainwater, and try to make our home as environmentally efficient as possible. Avoiding fast fashion or upcycling is a way of life, planting wildflowers to attract bees, adding bug hotels and bird feeding stations to your garden are just some of the very small things that we can do to encourage sustainability.

I recently qualified as a human nutrition coach and even more recently, I completed a course on the importance of the role of nutrition for dogs. Further educating myself on the importance of nutrition, in not just humans, but our pets, is something that I thoroughly enjoy.

For hobbies, I enjoy playing tennis, attending reformer pilates, sailing, or generally helping my family and friends plan events such as birthday parties, weddings, or doggy gatherings.

Visit www.millertanner.com to learn more about MTA and our associates. Get to know our associates by following us on Instagram for behind-the-scenes with our team.

Meet MTA: Emily Carpenter, Global Experience Specialist – Partnerships

Emily Carpenter Partnerships

The Miller Tanner Associates’ (MTA) difference is our people. That’s why we want to introduce you to our team of superstars that brings our corporate meetings and events to life for our customers. Today we introduce you to Global Experience Specialist – Partnerships Emily Carpenter. With her background in the events industry and extensive knowledge of vendor partnerships, Emily joins our Global Experience Team with a passion for sourcing and matching the best venues for our customers’ event needs.

Meet Emily Carpenter

Tell us about your current role with MTA? What are your primary responsibilities?  

As a global experience specialist focusing on partnerships, I help our customers find the perfect home for their events. Every program has a unique set of needs and requirements. It is my responsibility to help source options so that our clients feel confident that they have the best venue for their event.  

What did you do before joining MTA?  

Before joining MTA, I held several different event roles within hotels. I have always had a passion for the events industry and enjoy the creativity and problem-solving that come with such a fast-paced environment.  

What’s the best part of your job? 

The best part of my job is that every single day is different. All of our programs have unique needs in terms of guest rooms, meeting & meal spaces, destinations, etc. I love being able to search for the perfect venue and getting to network with people from all over the world. 

From your role’s perspective, what is a key factor in a successful event? 

The key to a successful event is partnership. There will always be various challenges to work through in event planning so having an open line of communication with everyone involved in the process is crucial to the success of an event. Adaptability to changes is also vital to every program. 

What do you do for fun? 

In my free time, I love to work out, take weekend trips to explore new cities, and try new restaurants.  

Our associates are based all over the world. Where are you located?

I was born, raised and currently reside in Illinois. After graduating college, I lived in Orlando, FL for 4 years and then moved to Denver, Colorado for 2 years before returning home to Illinois.  

I have never met a more dedicated and passionate group of individuals that all share the same vision. 

What makes Miller Tanner Associates stand out as meeting planning company? What’s your favorite aspect about MTA? 

The people are what make MTA such an incredible company. Everyone is so hard working and willing to go above and beyond to ensure that our customers have a flawless experience. I have never met a more dedicated and passionate group of individuals that all share the same vision.  

Why do you think that the MTA Workshops are important? What do you get most from this time together? 

This year will be my first MTA workshop but I am very excited to get to meet and network with the entire team in person and experience the culture first hand.  

Visit www.millertanner.com to learn more about MTA and our associates. Get to know our associates by following us on Instagram for behind-the-scenes with our team.

Meet MTA: Michael Rodriguez, Global Experience Designer – Production

meet mta michael rodriguez

The Miller Tanner Associates’ (MTA) difference is our people. That’s why we want to introduce you to our team of superstars that brings our corporate meetings and events to life for our customers. Today we introduce you to Global Experience Designer – Production Michael Rodriguez. Michael’s creative ingenuity and passion for live production is a tremendous asset to our Global Experience Production Team.

Meet Michael Rodriguez

Tell us about your current role with MTA? Global Experience Designer – Production.  What are your primary responsibilities?

I work in concert with the Global Experience team members in bringing to life our client’s message and vision through various production services which include all aspects of audio, video, lighting and virtual elements. 

Languages spoken:  Some Spanish 

Is your background in media production? What did you do before MTA? 

Yes! I previously worked with an automotive company, and companies within the events industry in all manners of live production.   

You are currently based in what city? What are some of your favorite things to do or sites to see there?

I am currently based out of the Dallas/Ft. Worth Metroplex and have lived in the DFW area for 26 years.  One of my favorite things to do is spend as much time outdoors with my family.  Living in DFW, we have several outdoor sanctuaries, trails, lakes as well as the Dallas Arboretum which my 3-year-old loves visiting! 

What do you enjoy most/favorite aspect of your job? 

I love seeing a live production come together, seeing our clients faces whenever their vision is realized, and the impact it has on their attendees no matter how large or small the production/meeting is.   

Michael with MTA team at Workshop in Iceland in 2022.

What interests do you have outside of your professional pursuits?

I am an avid “car” guy and build classic vehicles on the side (whenever my 3-year-old lets me!) 

What’s been your most favorite location for a meeting and why?

So far, my favorite location for an event has been San Diego.  The people were friendly and the scenic aspect was just breathtaking.  And the food was outstanding! 

What makes Miller Tanner Associates stand out as meeting planning company, in your opinion?

Having worked in the hospitality industry for nearly 25 years in some capacity, MTA stands out due to their dedication to their clients.  The lengths that MTA goes to ensure that each client receives the absolute best experience possible is something that others have failed to replicate.   

The lengths that MTA goes to ensure that each client receives the absolute best experience possible is something that others have failed to replicate.

What’s your best advice that you would give to a client when it comes to planning their media needs? 

Ask questions, have a clear understanding of your vision and how you want to communicate that to your attendees.  Be open to ideas, have realistic expectations, and trust your team! 

Michael with MTA team members

Any trends in media production that you are noticing?

As of late I have noticed that, even though virtual meetings are still a must, live and in-person meetings are on the rise as there is no substitute for spending time with your colleagues face-to-face and the collaborations that come with these gatherings. 

Since you travel a lot for your position, tell us some of your best travel tips. 

Be as efficient as you can when packing, choosing only the essentials that you need based upon the duration of your trip.   

Why do you think that the MTA Workshops are important? What do you get most from this time together?

Just as I mentioned with our clients, spending time face-to-face with your team members helps build that comradery that is essential in helping a company move forward with one vision.   

Anything else you’d like to add?

I’m extremely grateful for Miller Tanner Associates for giving me the opportunity to showcase my talents and passion for live production.

Visit www.millertanner.com to learn more about MTA and our associates. Get to know our associates by following us on Instagram for behind-the-scenes with our team.