What You Need to Know About General Data Protection Regulations (GDPR)

What You Need to Know About General Data Protection Regulations (GDPR)

For any organization that does business with clients in European Union (EU) countries, understanding the General Data Protection (GDPR) requirements is essential. The GDPR  aims to protect the privacy and personal data of EU citizens. These safeguards enact strict rules, and any non-compliance can impact your company.

While consumer privacy rights are incredibly important, many companies are discovering that the GDPR goes far beyond the usual standard for data security. This has left more than a few organizations facing a significant overhaul of their systems and protocols, even as many leadership teams struggle to pinpoint exactly how GDPR affects their day-to-day operations.

We’re tapping into our data security and technology expertise to bring you an easy-to-understand guide that describes exactly what you need to know about GDPR compliance. 

What Is GDPR (General Data Protection Regulation)?

“GDPR can be considered as the world’s strongest set of data protection rules, which enhance how people can access information about them and places limits on what organizations can do with personal data.” Wired

The European Parliament passed the GDPR in April of 2016, updating the former data protection directive that had been in place since 1995. 

Here is a simplified snapshot of what the GDPR is and why it was adopted:

  • The GDPR contains provisions that require businesses to safeguard all EU citizens’ personal data/privacy.
  • It applies to any transactions within EU member states and the exportation of personal data outside the EU. 
  • GDPR rules are consistent across all 28 EU member states.
  • The EU implemented the GDPR to replace the 1995 Data Protection Directive, which largely failed to address the evolution of the Internet, data storage and collection, and other key advancements. 
  • Public concern over privacy and a widespread lack of trust in how many companies handle consumers’ data fueled the GDPR’s inception.

What Type of Data Is Regulated by the GDPR?

The GDPR has created a new standard for “personal/private data,” which has presented some significant challenges for companies. Under the GDPR, protected data includes:

  • Basic identity details, such as name, ID number(s), and address;
  • Web data, including IP address, location, cookie data, and RFID tags;
  • Health/genetic data;
  • Biometric data;
  • Racial/ethnic data;
  • Political beliefs/opinions; and
  • Sexual orientation.

Which Companies Need to Comply with the GDPR?

Any company that processes or stores the personal information of EU citizens is required to comply with the GDPR, meaning that your organization does not necessarily need to have a physical presence in the EU to fall under its regulations. 

And because equal liability is placed on data controllers and data processors, your company must make sure that any third-party processors you partner with are fully compliant. You’ll want to check your payroll service providers, SaaS vendors, cloud providers, and many other contractors you might work with regularly.

What Is GDPR Compliance Going to Change for Your Organization?

Depending on your organization’s current approach to data security, the shift might be minimal, or it might be extreme. Regardless, updating protocol to maintain compliance is necessary because the alternative involves steep fines.

You might also notice changes in your company’s contracts with third-party vendors and service providers. Those organizations are working to fulfill their GDPR-outlined obligations to notify all customers of their privacy rights under the measure. For example, the Miller Tanner team has updated our contracts, protocol, and other practices to reflect the GDPR, upholding our commitment to the highest standard of client security and privacy.

Learn More about GDPR and What It Means for Your Business

Do you still have questions about GDPR? Maybe you’re wondering how it affects you as a current or prospective client of Miller Tanner Associates, or perhaps you want to understand its impact on your operations better. To read our full privacy policy, please visit www.millertanner.com

You’re welcome to connect with our team anytime — let’s chat!

Virtual Training Musts for Medical Events

 

 

Thanks to the evolution of event technology and a significant increase in the demand for virtual events, it is now more possible than ever for your medical meetings to go digital.

Medical conferences, training, and networking events are an integral component of the healthcare field. These events provide essential opportunities for professionals to learn, connect, and expand their expertise. Whether your events are in-person or virtual, Miller Tanner Associates can help improve your events. 

Tapping into our extensive years of experience in event planning and management for the life sciences industry, the Miller Tanner Associates team shares what you need to know about virtual medical events. In this handy guide, we will cover the perks of taking your medical event to the virtual world and some valuable tips for launching a successful event.

Benefits of Virtual Medical Events

There are certain advantages to virtual events over in-person events, both for life sciences and other industries.

Convenience

The most obvious perk of attending a virtual event is how easy it can be. Instead of arranging travel and accommodations, enduring travel time, and navigating the event venue, attendees can be ready with just a few clicks. This places significantly less demand on attendance, often increasing the overall participation rate.

Going virtual can open a new realm of possibilities for event planners. Imagine there is a specific expert you would like to have speak at your event, but their limited availability makes an in-person presentation impossible. With virtual events, it’s much easier for them to appear as a virtual guest speaker.

Innovative Methods to Encourage Engagement

Audience engagement is undoubtedly one of the most critical aspects of planning any event. A virtual event offers interesting new ways to connect with the audience, setting up interactive activities and other attention-grabbing strategies for success.

Options for Archiving Content for Future Use

We have all left a professional conference with pages of notes mixed in with handouts and presentation documents. Although the actual content contained within these documents may be extremely valuable, the hassle of organizing it often renders them useless.

But with virtual medical meetings, people can digitally catalog all of the notes and resources associated with a presentation for anytime access. Sessions can be recorded and uploaded to a digital platform, and participants can use advanced search mechanisms to locate the information that interests them. This is a significant advantage for attendees and hosts alike.

How to Host a Virtual Life Sciences Event

There are also challenges to virtual event planning and management. But with a few smart tips and a team of professionals by your side, you can be ready for anything.

Here are some things to consider when planning your next event:

  1. Pinpoint your audience’s specific needs and wants. Like any in-person event, a virtual conference requires the host to understand their audience’s wants and needs. However, the virtual setting introduces a new assortment of potential needs – so be sure to assess accordingly.
  2. Provide ample pre-event information. Although virtual events are becoming increasingly common, they are still a relatively new experience for many. Your attendees don’t want to feel left in the dark regarding various event details, so focus on clearly communicating what they can expect. Make it as easy as possible for attendees to figure out how to access the virtual event and what program or platform they need (if any).
  3. Expect the unexpected. Just about every type and size of event comes with at least one surprise hiccup, even if you’ve worked to plan every last detail. For virtual events, these issues can show up in technical problems. Be prepared with an expert team that can quickly resolve any problems so you aren’t left scrambling for IT solutions mid-event.
  4. Collect feedback after the event. The best event improvement tips come from the participants themselves in many cases. Devise a thoughtful post-event survey to get audience feedback, and make sure that you take their suggestions to heart.

Host Virtual Medical Meetings with Help from Miller Tanner

Whether you decide on an in-person, virtual, or hybrid setting for your next medical event, Miller Tanner Associates is the experienced and creative team you need. We will craft an exceptional event experience that achieves your goals and makes a lasting impression on your audience, specifically tailored to your needs.

Check out more of our tips for virtual medical conferences below, then connect with our team to find out how we can help you.

18 Smart Reasons to Use Our On-Demand Training/Learning Management System

18 Reasons to try ODT/LMS

If you haven’t tried virtual training solutions, then there is no better time than now! Train on-demand, anytime, anywhere. What’s not to like about that? We’ve got 18 smart reasons why you should stop wasting your time on redundant, ineffective training methods and start training effortlessly with our VALTs on-demand training. Work smarter not harder. Continue reading “18 Smart Reasons to Use Our On-Demand Training/Learning Management System”

How to Increase Attendance at Medical Meetings

Boost attendance at medical meeting

Face-to-face events still rank as the best method for training and engaging intellectual discussions among attendees; however, with that, comes many challenges when planning a medical meeting. Patients are healthcare professionals’ first priority, so it’s important that these 5 aspects of event planning and coordinating should be taken into consideration when creating your event.

Continue reading “How to Increase Attendance at Medical Meetings”

Miller Tanner Associates’ Superlatives Awards

Superlatives Awards

Superlatives Awards 2016-2017

We are pleased to announce our “Superlatives Awards” for the 2016-2017 year! At our recent Miller Tanner Global Workshop, we recognized and awarded distinguished team members for their outstanding contribution to Miller Tanner throughout the year. Their special talents and skills contribute to the “Miller Tanner Difference”. We thank them for their dedication and hard work this year. 

Continue reading “Miller Tanner Associates’ Superlatives Awards”

5 Reasons CSR Events Matter

Make an Impact at Your Next Event with Corporate Social Responsibility (CSR)

For the past 20 years, Miller Tanner Associates (MTA) has brought our global team together for training and team building at our annual MTA Workshop. One of the highlights of this time together is our Corporate Social Responsibility (CSR) project. Every year, our team dedicates part of the day to work together on a project that benefits the local community. Take a look at our recap highlighting this year’s project:

Why CSR Matters

With our team dispersed across the globe, it’s an important opportunity to connect with each other and also with the community at large and the needs of those around us. It’s become a foundational and favorite component of our own Global Workshop and our company culture as a whole.

We asked our team of event experts why CSR is important to them and why it’s an asset for ANY company event. Here’s what they said:

1). Creates a Memorable Experience Together

Our task was to clean and paint the dining room and furniture, and it was neat to see how everyone quickly offered their expertise to create a plan. Some had experience in refinishing furniture; some liked cleaning; others were great at taping; some helped with the heavy lifting; others took to the paint brushes. Throughout the project, we all contributed methods and ideas from our own life experience and got to know each other better while doing it! The opportunity to get to know another team member while serving alongside them is unique. It creates a memorable bond – one that began with the focus on someone else’s betterment rather than your own.Carolyn Hendricks, Global Event Specialist/Special Projects

2). Strengthens Comradery and Team Building

I think it’s awesome that Marnie, our founder, has CSR activities at the workshops.  I enjoy working alongside co-workers because it gives me a chance to see them in a different light that I typically don’t see when working together. Lori Flicek, Accounting Manager

I believe other companies could learn more about their staff and their company as a whole if they participated in these programs.  It is a great team-building exercise with the bonus of helping others.Wynema Ware, Lead BT Specialist

It definitely brings a company together because most of the time we all work in different departments, and don’t interact regularly based on the different roles we play.  However, in a CSR project, you come alongside individuals that you probably have never had a real conversation with, and that’s where the bonding can happen.  I think that the bond that is created allows you to become more productive in your day-to-day position. – Carla Mahlberg, Technical Projects Lead

The MTA team assembling gift baskets to benefit a local children's hospital at our 2016 Workshop.

Our team assembling gift baskets to benefit a local children’s hospital at our 2016 Workshop.

The laughter, the purpose behind the project, and the spontaneous jumping in to offer aid to the others whether if it is bringing water to thirsty colleagues or carrying heavy stuff. I also enjoyed finding out secret skills from some of the folks – such as nice handwriting or technique at repairing wood. – Gemma Plans, Global Service Director

It is great to be able to work with colleagues in a different way and on a different project than our regular work. I think you see a different side to people which can help your working relationship. – Natalie Lowndes, Global Event Director

These projects have provided an opportunity to get to know others on a personal level and not just through business. – Bonnie Sheets, Global Event Director

3). Gain a Sense of Accomplishment (Both Individually and as a Team)

It was amazing to see how much work we were able to accomplish as a group. It gives one a sense of pride, job well done, and feeling that every little effort goes a long way. I think it is important for companies that have been as blessed as MTA to do something for others. It really creates a feeling of community – both locally and abroad. – Julie Hacker, Global Service Director

The MTA team helping with painting and repairs at a children's facility at our 2017 Workshop.

Our team helping with painting and repairs at a children’s facility at our 2017 Workshop.

CSR reminds me that many hands make light work, and a big impact. I am always amazed by the scope of influence we have as a group, and how much we can accomplish. I’m also encouraged by the generosity of our MTA team – it speaks to the depth of character and genuine kindness of our employees. – Carolyn Hendricks, Global Event Specialist/Special Projects

CSR projects show the true team spirit of MTA and demonstrate what hard workers we have at MTA.  Give us the task and we just do it.  Whether it was decorating, painting, scraping, or repairing, we went to work. – Wynema Ware, Lead BT Specialist

4). Inspires Gratitude

I love being able to contribute to a project locally in the city where we have our MTA Workshop, this makes me feel more connected to the community and the needs they have. Whether it is building bikes for children or painting an office it is so fulfilling to see how much many hands can do together when they have time and resources. I have enjoyed every minute we have dedicated to the CSR projects with MTA – memorable moments with the local communities and MTA colleagues, being grateful for what we have and seeing graciousness in the others. They say “we are what we do” and doing good for others makes us and everyone else feel better and little bit happier.Gemma Plans, Global Service Director

The MTA team participating in the Build-A-Bike project at the MTA 2015 Workshop.

Our team participating in the Build-A-Bike project at the MTA 2015 Workshop.

5). Makes a Difference

Participating as a company in CSR projects makes a strong bond for all employees by providing a common goal.  It makes one realize that making the bottom line is very important to a company but giving to others, gives one satisfaction on a different level.  In the end, I feel that it brings all employees together for the common good of the company. – Bonnie Sheets, Global Event Director

MTA donated 7,050 school meals through the Feed Projects at this year's MTA Workshop.

MTA donated 7,050 school meals through the Feed Projects at this year’s MTA Workshop.

I love how at every workshop, Marnie plays a video about living a life in such a way that impacts the entire world.  This is what the CSR projects are all about – leaving behind a legacy.  MTA will always be remembered for its generosity and that is because of Marnie’s heart.  I wish I could do a CSR project all the time.  When one says “Thank you”, you can’t help but feel like you have made a difference.  This is what life is about, in my opinion. We were put here to make a difference whether big or small. – Carla Mahlberg, Technical Projects Lead

Transform your event with CSR! Miller Tanner Associates can help you find a rewarding CSR project that best suits your teams and your event! 

Meet Tomas De Dominicis, Global Experience Manager – Production

The Miller Tanner difference is our people. That’s why we want to introduce you to our team of superstars that brings our corporate meetings and events to life for our clients. Today, we introduce you to Global Experience Manager – Production, Tomas De Dominicis. Tomas is an audiovisual whiz and brings his exceptional creativity and vast media skill set to our Global Experiences Team.

Continue reading “Meet Tomas De Dominicis, Global Experience Manager – Production”

Global MTA Team Training July 10 -14

 

The global MTA team will be meeting off-site from July 10-14 for our annual workshop to complete mandatory internal training.

Our main office will remain available if you should need assistance at +1 615-466-5602; however, please note that emails may be slightly delayed.

This time together is invaluable to us and we thank you for your continued support and understanding.

Cost-Saving Virtual Event Solutions

cost saving virtual event solution
Chris Scott

Greetings! It is hard to believe that we are nearly into summer already – time sure flies.  Realizing the year is nearly halfway over and that 2017 annual budget targets and event timelines are starting to get tight, Miller Tanner Associates’ virtual service offerings may provide a solution to mitigate these challenges.

Our Virtual Event Services

Our Virtual Events Team has a plethora of tools and strategies to support your need to connect with your teams around the globe.  With a focus on key information sharing, attendee engagement, and team building, we have a variety of virtual event platforms in which to connect and share, allowing us to customize your vision and share it with your event guests.

We also have the most important piece of the virtual event puzzle, a stellar group of Virtual Global Event Managers (VGEMs) to manage the entire virtual event from initial client RFP to final event reporting and closeout as well as your attendees from pre-event communications and registrations to the event close.  Our Miller Tanner VGEMs can do almost anything and are eager to make your virtual event memorable, cost-effective, and engaging.

VALTS, Our Proprietary MTA On-Demand Training/Learning Management System (ODT/LMS)

Looking to get the most bang for your buck with the remaining 2017 budget while attempting to get information out to a diverse and global audience?  Take a look at VALTs, our proprietary MTA On-Demand Training/Learning Management System (ODT/LMS).

Having gone through several version releases to date, the current MTA ODT/LMS has a new look with all of the bells and whistles that our clients need to disseminate information and to meet training goals.  The system is secure, compliant, intuitive and a very powerful way to repurpose training for online learning that can live in perpetuity.  These trainings can be for pre-event to bring your teams up to speed for upcoming gatherings and also to support post-event, continued training as new team members come on board and/or to retrain team members who need review.  The back-end reporting is incredibly robust and tracks attendee progress in real time.

Please reach out to us if you would like more information and a demo of the capabilities of our virtual event services and VALTs. We would love to be of service to you and your team!

Be Well,

Chris Scott
Director, Media and Production